The successful candidate will serve as the company’s primary liaison with regulatory authorities and public institutions while also overseeing day-to day administrative activities to ensure smooth business operations.

This role is ideal for an experienced professional who understands how Ghanaian regulatory systems operate and can effectively engage with government agencies, statutory bodies, and local authorities.

Reports To: Plant Manager

Key Responsibilities
Regulatory Compliance & Government Liaison

• Serve as the primary point of contact with relevant regulatory and government agencies.
• Coordinate permits, licences, registrations, and renewals required for company operations.
• Liaise with:

• Ghana Free Zones Authority
• Environmental Protection Authority (EPA)
• Labour Department
• SSNIT (organize registration for employees without SSNIT)
• Ghana Revenue Authority (GRA)
• Ghana National Fire Service
• Customs Division of GRA
• District Assembly
• Department of Factories Inspectorate
• Insurance providers and related stakeholders

• Monitor compliance deadlines and ensure timely submissions and renewals.
• Track changes in regulatory requirements and advise management accordingly.
• Maintain compliance records and support inspections, audits, and regulatory reviews.

Labour, Payroll & Statutory Administration

• Ensure all staff are registered with SSNIT and tier 2 trustees
• Assist in maintaining employment records and labour law compliance.
• Coordinate with HR and finance personnel on statutory filings and documentation.

Insurance & Asset Administration

• Coordinate vehicle insurance renewals and claims processes.
• Maintain records for company vehicles, permits, and registrations.
• Support administration of company insurance policies and renewals.

Office Administration

• Manage office documentation, filing systems, and correspondence.
• Coordinate travel, accommodation, and logistics arrangements when required.
• Support procurement and vendor administration activities.
• Maintain administrative records and company documentation.
• Assist management with reporting, scheduling, and operational coordination.

Stakeholder & Community Relations

• Build and maintain positive working relationships with the local community stakeholder, government officials, regulators etc.
• Represent the company professionally during meetings and engagements with external parties.

Requirements

• Bachelor’s degree in Business Administration, Human Resource Management, Law, Political Science, Environmental Management, or a related field.
• Minimum of 4 years’ relevant experience in regulatory affairs, compliance, administration, HR, corporate affairs, government relations, or a similar role.
• Practical experience dealing with government agencies such as GRA, SSNIT, Labour Department, EPA, District Assemblies, or regulatory authorities.
• Strong understanding of statutory compliance requirements in Ghana.
• Experience within manufacturing, mining, construction, agribusiness, energy, or industrial sectors is an advantage.
• Proficiency in Microsoft Office applications.
• Strong written and verbal communication skills.
• Fluency in English; knowledge of Twi is highly desirable.

Skills & Competencies

• Excellent organisational and record-keeping skills.
• Strong relationship management and stakeholder engagement abilities.
• Ability to work independently with minimal supervision.
• High level of integrity, professionalism, and discretion.
• Strong problem-solving and administrative skills.
• Ability to manage multiple priorities and deadlines effectively.

What We Offer

• Competitive, commensurate with experience.
• Accommodation support.
• Opportunity to work in a growing industrial operation.
• Professional development and long-term career growth opportunities.

Important Notice
Candidates must be willing to live and work in Drobonso, Ashanti Region, and travel periodically to Kumasi and Accra as required.

The post Regulatory & Administration Officer at Drobonso appeared first on Jobs in Ghana - Jobhouse.

Interested candidates must be between 22 to 30 years old.

Note: Must have a Diploma or certificate in Secretarial Studies

Location: Labone office, Accra

Working hours: 8am to 5pm Mon – Fri

Job Summary:
We are seeking a highly organized, proactive, and detail-oriented Secretary to join our team. The ideal candidate will provide administrative and clerical support to ensure the efficient operation of the office. This role requires excellent communication skills, a strong work ethic, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage and organize office files, documents, and correspondence
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare reports, memos, and other documents as needed
• Answer and direct phone calls and emails in a professional manner
• Maintain office supplies and manage inventory
• Greet and assist visitors and clients
• Handle confidential information with discretion
• Entry of technical and expenditure data in to specialised software
• Perform other administrative duties as assigned

Qualifications and Skills:

• Diploma or certificate in Secretarial Studies or a related field
• Minimum of 2 years of experience in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Understanding of basic accounting practices
• Strong organizational and time-management abilities
• Ability to work independently and as part of a team
• High level of professionalism and integrity

NB: Only shortlisted candidates will be contacted.

The post Secretary appeared first on Jobs in Ghana - Jobhouse.

Our client is a global leader in lithium battery Energy Storage Systems (ESS), providing innovative and sustainable energy solutions for renewable energy, telecom, commercial, and industrial sectors. As part of its expansion into Ghana and the West African sub-region, it is establishing a Ghana office to drive market penetration, partnerships, and customer support.

Main products: household energy storage batteries, household energy storage all-in-one machines, household movable energy storage systems, small commercial energy storage systems.

Job Summary  

The Administrative Manager will oversee the day-to-day administrative operations of the Ghana office, ensuring smooth and efficient functioning. This role will involve managing office resources, coordinating with stakeholders, and supporting business development activities. The ideal candidate will be highly organised, proactive, and capable of managing multiple tasks in a fast-paced environment.

WHAT YOU WILL DO

1. Office Management

• Oversee daily office operations, including procurement of supplies, maintenance, and vendor management.
• Ensure a safe, secure, and productive work environment for staff.
• Manage office budgets and expenses, ensuring cost-effectiveness.

2. Stakeholder Coordination

• Act as the primary point of contact for internal and external stakeholders, including suppliers, partners, and government agencies.
• Schedule and coordinate senior management meetings, appointments, and travel arrangements.
• Maintain professional communication with clients, partners, and team members.

3. Research and Data Management

• Conduct research on Ghana’s economic status, energy policies, and market trends to support business decisions.
• Compile and analyse data on electricity price trends, renewable energy policies, and lithium battery certification requirements.
• Track exchange rate fluctuations and their impact on import costs.
• Prepare reports, presentations, and summaries for management and partners.

4. Compliance and Documentation

• Ensure compliance with local regulations, including tax laws, import/export requirements, and labour laws.
• Manage documentation for lithium battery certification, including Energy Ministry registration and SGS certification.
• Maintain accurate records of contracts, agreements, and other legal documents.

5. Business Support

• Assist in the preparation of business proposals, partnership agreements, and marketing materials.
• Support the implementation of pilot projects and initial bulk orders.
• Coordinate technical training sessions and after-sales support activities.

6. Financial Administration

• Monitor and manage office budgets, including expense tracking and reporting.
• Liaise with local banks and financial institutions for payment processing and financing options.
• Ensure timely payment of invoices and salaries.

REQUIRED QUALIFICATIONS, SKILLS AND COMPETENCES

• Education: Bachelor’s degree in business administration, Management, or a related field.
• Experience: Minimum of 3-5 years of experience in office administration, preferably in the energy, telecom, or industrial sectors.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and data analysis tools.
• Knowledge of Ghana’s regulatory environment and energy sector policies.
• Ability to work independently and as part of a team.
• Attributes: Proactive, detail-oriented, and results-driven.

Key Performance Indicators (KPIs)

1. Timely and accurate completion of research and reporting tasks.
2. Efficient management of office operations and budgets.
3. Successful coordination of stakeholder meetings and events.
4. Compliance with all regulatory and certification requirements.
5. Positive feedback from internal and external stakeholders.

Why Join Us?

• Be part of a global leader in sustainable energy solutions.
• Opportunity to contribute to Ghana’s renewable energy transformation.
• Competitive salary and benefits package.
• Professional development and growth opportunities.

The post Administrative Manager appeared first on Jobs in Ghana - Jobhouse.

Personal Assistant (PA) is urgently needed at a reputable firm.

NB: APPLICANTS MUST BE WILLING TO START WORK IMMEDIATELY

WHAT YOU WILL DO

1. Act as the point of contact between the manager and clients
2. Screen and direct phone calls and distribute correspondence
3. Handle requests and queries appropriately
4. Produce reports, presentations and briefs
5. Devise and maintain office filing system
6. Manage diary and schedule meetings and appointments
7. Make travel arrangements

REQUIRED QUALIFICATIONS, SKILLS AND COMPETENCES

• Minimum of a Diploma from a recognized institution
• Minimum of 3 years working experience
• Applicants must be living in and around the job location (Spintex)
• Must be friendly and have a pleasant personality
• Microsoft Office Suite Proficiency

The post Personal Assistant at Spintex appeared first on Jobs in Ghana - Jobhouse.

A leading construction company in the Middle East and Africa is urgently seeking energetic and dynamic candidates for the below positions:

Accountants (2 Position)

HR/Payroll Officer

Admin Officer

Cashier

Construction Labourers

How to Apply: Click on the links above to apply.

Work Location: Shiashie, Greater Accra.

Project Duration: 2 years

Working days: Monday to Saturday (6 working days)

The post Urgent Recruitment at a Construction Company appeared first on Jobs in Ghana - Jobhouse.

Our client, a leading construction company in the Middle East and Africa, is urgently seeking an Administrative Officer to hire.

Work Location: Shiashie, Greater Accra.

Project Duration: 2 years

Working days: Monday to Saturday (6 working days)

Job Purpose: Administrative Officer manages the daily tasks of the company by providing administrative and clerical support.

What You Will Do

• Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Ensuring the confidentiality and security of files and filing systems
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current with necessary company news and information
• Operating copy equipment, fax machines, printers or other equipment necessary

Required Qualifications, Skills and Competences

• Must have a minimum of 5 years working experience.
• Good organization, time management and scheduling skills
• Basic bookkeeping experience, especially in accounts payable/receivable
• Experiencing using office management software, including word processing software and spreadsheets
• Typing speed of at least 60 words per minute with few errors
• Strong communication skills
• Ability to multitask

The post Admin Officer appeared first on Jobs in Ghana - Jobhouse.

Executive Assistant/Office Manager needed for immediate employment. The ideal candidate must have excellent English and French language skills.

Role Summary:
The Executive Assistant and Office Manager will provide high-level administrative support to senior executives and ensure smooth and efficient office operations. This dual-role position requires excellent multitasking, organisational, and communication skills, with the ability to manage office environments, handle sensitive executive support duties, and contribute to the overall success of the team. The role will also involve overseeing travel arrangements for both senior executives and the office staff as necessary.

Key Responsibilities:
Executive Assistant Responsibilities:

• Calendar Management: Coordinate and manage the daily schedules, appointments, and meetings for senior executives.
• Travel Arrangements: Plan and organise complex travel itineraries for senior executives, including flights, accommodation, transportation, visas, and travel logistics for domestic and international trips.
• Communication Liaison: Act as the point of contact between executives and internal/external stakeholders, handling confidential communication.
• Meeting Support: Prepare agendas, take minutes, and ensure follow-up actions are executed after meetings.
• Document Management: Draft, proofread, and edit reports, presentations, and other high-level documents.
• Event Coordination: Assist in organising company events, conferences, and workshops as needed.

Office Management Responsibilities:

• Office Operations: Ensure the smooth operation of the office by managing supplies, facilities, and equipment.
• Vendor Management: Liaise with vendors, suppliers, and service providers to maintain office functionality.
• Budget Management: Oversee the office budget, including tracking expenses and managing petty cash.
• Travel Arrangements for Staff: Coordinate domestic and international travel arrangements for office staff, including booking flights, accommodations, and ground transportation as needed.
• Staff Support: Provide general administrative support to staff members, including coordinating onboarding for new hires.
• Health and Safety: Ensure that health and safety regulations are met in the office environment.
• Technology Coordination: Work with IT to ensure all office technology, including telecommunications and computers, functions smoothly.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field.
• Experience: 5+ years in a combined role of Executive Assistant and/or Office Manager, preferably within a corporate or international environment.
• Language: English and French
• Skills:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving and decision-making skills.
• Familiarity with office equipment and procedures.

Key Competencies:

• Time Management: Ability to prioritise and meet deadlines in a fast-paced environment.
• Attention to Detail: Keen eye for detail to ensure accuracy in all tasks.
• Proactive: Able to anticipate needs and act with minimal supervision.
• Cultural Sensitivity: Understanding of cultural dynamics in Africa and experience working in a diverse, multicultural environment.

Net Salary: GHS 10,000 to 15,000

The post Executive Assistant/Office Manager (Bilingual) appeared first on Jobs in Ghana - Jobhouse.

HR/ Admin Assistant needed at a reputable firm to perform various administrative tasks and support the HR department’s daily activities.

What You Will Do

• Updating the internal databases with new employee information, including contact details and employment forms
• Screen resumes and application forms
• Schedule and confirm interviews with candidates
• Drafting and sending mail, documents, and correspondence to clients.
• Post, update and remove job ads from job boards, careers pages and social networks
• Prepare HR-related reports as needed
• May perform payroll-related functions.
• Help in the preparation of HR documents for the department
• May perform other duties and responsibilities as assigned.

Requirements:

• HND/ Diploma or Degree holder
• Good understanding of full-cycle recruiting
• Organizational skills
• Multi-tasking skills

Note: Interested candidates must not live far from Spintex.

Skills/Aptitude:

• Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
• Ability to maintain a positive attitude.
• Ability to communicate with co-workers and other departments with professionalism and respect.
• Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.
• Must have basic phone and computer skills (email, texting, etc.).

The post HR/Admin Assistant at Spintex appeared first on Jobs in Ghana - Jobhouse.

Repholden Technology is Ghanaian owned digital and electronic lock servicing company focused on sales of hotel and digital locks,quality after sales service and maintenance of digital locks. With technological advancement and years of experience, our trained technicians are the best you can currently find in the country.
Our main focus is to protect, maintain and optimize the investment our clients made in purchasing the smart locks. Hotels, Serviced apartments and residential facilities have embraced the advancement in entrance solutions(access control). However these locks normally does not function fully till their end of life, due to lack of maintenance or servicing.
Repholden Technology is here to bridge the gap and provide innovative solutions and services to help property owners .

What You Will Do

1. Greet and welcome guests that come to the office premises in a friendly & professional manner.
2. Maintain office security by following safety procedures and controlling access via the reception desk.
3. Direct visitors to the appropriate person and office as per the defined procedure.
4. Answer, screen, and forward incoming phone calls.
5. Ensure the reception area is tidy and presentable, with all necessary stationery and material.
6. Provide basic and accurate information about Repholden Technology in person and via phone/email.
7. Receive, register, sort and distribute daily mail/deliveries/documents .
8. Perform other clerical receptionist duties such as filing, photocopying etc.
9. Performing ad-hoc administrative duties.
10. Provide excellent customer service.

Required Qualifications, Skills and Competences

• Bachelors’ degree in any related field
• Minimum of one(1) years’ experience in managing a reception and customer service.
• Excellent written and verbal communication skills, as well as competency in Microsoft Office applications.
• Prior experience as a receptionist is also helpful.

The post Female Front Desk/ Administrator at Tse Addo, Accra appeared first on Jobs in Ghana - Jobhouse.

Our client is a student and education consultancy platform geared towards unparalleled academic pathway for individuals interested in furthering their education and settling in Canada and Australia. They provide timely efficient service for interested applicant at no service charge. They are dedicated to offering students the opportunity to study in some of the career based colleges & universities in Canada & Australia.”

Location: American House, East Legon

WHAT YOU WILL DO

1. Planning and Implementing Long-Term Business Strategies that aligns with Company’s objectives. This may
   include: Identifying new markets, developing partnerships to drive growth etc.
2. Welcoming Visitors and ensuring they are assigned to the right office
3. Handle general correspondence and queries via phone and email
4. Taking messages and ensuring that they are passed to the appropriate staff on time
5. Conversion of prospective clients into sign-ups using effective communication skills and techniques
6. Building and maintaining long-lasting stakeholder relationships with educational consultancy firms, schools and
   other relevant institutions
7. Assist the marketing team to manage the company’s social media handles
8. Preparing Vouchers
9. Manage office inventory
10. Manage meeting room availability
11. Perform other ad hoc duties as assigned

REQUIRED QUALIFICATIONS, SKILLS AND COMPETENCES

• An HND or Bachelor’s degree in any relevant field
• Minimum of 3 years relevant working experience
• Well-mannered and friendly individual
• Very creative and innovative individual
• Has good email writing, proposal writing and letter writing skills
• Very teachable
• Well organized
• Able to work well under pressure
• Have a good command over the English language
• Very Agile Individual
• Excellent SEO skills
• Recent graduates are encouraged to apply
• Females are encouraged to apply

WHAT WE CAN OFFER YOU

• GHC2,000

The post Administrative Assistant appeared first on Jobs in Ghana - Jobhouse.