{"id":5092,"date":"2022-12-21T13:55:23","date_gmt":"2022-12-21T13:55:23","guid":{"rendered":"https:\/\/jobhouse.com.gh\/jobs\/?post_type=job_listing&p=5092"},"modified":"2022-12-22T14:56:24","modified_gmt":"2022-12-22T14:56:24","slug":"logistics-coordinator","status":"publish","type":"job_listing","link":"https:\/\/jobhouse.com.gh\/jobs\/job\/logistics-coordinator\/","title":{"rendered":"Sales & Logistics Coordinator"},"content":{"rendered":"

Overview<\/strong>
\nOur client, a leading global Mining-Tech company is urgently looking for a Sales & Logistics Coordinator to employ. The purpose of this position is to provide accurate and timely sales and logistics administrative support to both customers and the company.<\/p>\n

Role Summary:<\/strong><\/p>\n

    \n
  1. <\/u>Sales Administration\u00a0<\/u><\/li>\n
  2. <\/u>Logistics Inward\/Outbound<\/u><\/u><\/li>\n
  3. <\/u>Inventory\/Consumptions<\/u><\/u><\/li>\n
  4. <\/u>QHSE Responsibilities<\/u><\/u><\/li>\n
  5. <\/u>Oversee Warehouse Coordinator (Direct Report)<\/li>\n<\/ol>\n

    Specific Duties and Activities<\/b><\/p>\n

    Sales Administration:<\/u><\/u><\/b><\/p>\n

      \n
    • Prepare sales and rental quotations and follow up, including maintaining a master quotation log.<\/u><\/u><\/li>\n
    • Process sales orders, including entry and maintenance in Pronto<\/u><\/u><\/li>\n
    • Send order confirmation to customers for sales and new hire orders.<\/u><\/u><\/li>\n
    • Prepare picking slips<\/u><\/u><\/li>\n
    • Re-bill customers for freight recovery<\/u><\/u><\/li>\n
    • Invoice lost rental items as recommended by Rental Co-ordinator<\/u><\/u><\/li>\n
    • Oversee and assist with termination of instruments from customer contracts in Pronto.<\/u><\/u><\/li>\n
    • Receive goods in Pronto for relevant purchase orders<\/u><\/u><\/li>\n
    • Rental and Repair Consumptions<\/li>\n<\/ul>\n

      \u00a0Logistics Good Inward\/Outbound:<\/u><\/u><\/b><\/p>\n

        \n
      • Ensure timely dispatch of sales & rental orders<\/u><\/u><\/li>\n
      • Prepare customs documents<\/u><\/u><\/li>\n
      • Oversee and coordinate import and export inspections and custom release<\/u><\/u><\/li>\n
      • Be fully conversant with the destination country\u2019s import requirements, BIVAC and other legalities.<\/u><\/u><\/li>\n
      • Ensure Reflex exports and imports comply with all requirements and regulations.<\/u><\/u><\/li>\n
      • Maintain incoming and outgoing logistics log with current consignment status until confirmation collected by the customer.<\/u><\/u><\/li>\n
      • Communicate status of shipments to customers and Rental Coordinator.<\/u><\/u><\/li>\n
      • Regularly inspect customs warehouses for Reflex equipment.<\/u><\/u><\/li>\n
      • Produce and review weekly shipment reports.<\/u><\/u><\/li>\n
      • Communicate with Rental coordinator to correctly document arrival and dispatch dates of rental assets sent to and from site.<\/li>\n<\/ul>\n

        Inventory\/Consumptions:<\/u><\/u><\/b><\/p>\n

          \n
        • Administer Cyclic Counts<\/u><\/u><\/li>\n
        • Administer Serial Stock Takes<\/u><\/u><\/li>\n
        • Ensure all rental and repair consumptions are being completed on a daily basis.<\/li>\n<\/ul>\n

          Additional Responsibilities:<\/u><\/u><\/b><\/p>\n

            \n
          • Final check and sign off on all tools being dispatched for rental, also consumable stock item consumption (inventory balance control)<\/u><\/u><\/li>\n
          • Ensuring correct rental and quote templates are being used<\/u><\/u><\/li>\n
          • Back-up for Repairs Coordinator for consumptions and making tools available when on leave.<\/u><\/u><\/li>\n
          • Taking and distributing minutes of team meeting.<\/li>\n<\/ul>\n

            *Overseeing Warehouse Coordinator*<\/strong><\/p>\n

            \u00a0<\/strong>Warehouse:<\/strong><\/p>\n

              \n
            1. Good Inbound \/ Outbound<\/strong><\/li>\n<\/ol>\n
                \n
              1. \n
                  \n
                • Responsible to receive goods into the store \u2013 Quality checks to be done as per procedures.<\/li>\n
                • GDR Completion for all items being returned<\/li>\n
                • Good receive from Clients correctly tagged and placed in the appropriate area for inspection<\/li>\n
                • Ensure all equipment are inspected for defects or missing rental items and report to Rental Coordinator and Area Manager<\/li>\n
                • Ensure delivery documentation corresponds with numbers provided \/ Requisition<\/li>\n<\/ul>\n<\/li>\n
                • Picking and Packing<\/strong><\/li>\n<\/ol>\n
                  \n
                    \n
                  • Prepares product for shipment by verifying location, directing movement to staging area; resolving problems.<\/li>\n
                  • Ensure all equipment and cases are cleaned prior to shipping.<\/li>\n<\/ul>\n<\/blockquote>\n

                    3. Office and Admin Duties<\/strong><\/p>\n

                    \n
                      \n
                    • Ensure all administrative documents are filed weekly.<\/li>\n
                    • Verifies product inventory reports by comparing logs and reports, adjusting entries.<\/li>\n
                    • Conduct serial stock take ones a month.<\/li>\n
                    • Conduct inventory stock take every 3 months.<\/li>\n
                    • Conduct Cycle Counts each week.<\/li>\n
                    • Stores product by designating storage areas; adjusting storage areas according to production and shipping requirements; updating location database.<\/li>\n
                    • Purchase Inventory Items<\/li>\n<\/ul>\n<\/blockquote>\n

                      Requirements<\/strong><\/p>\n

                        \n
                      • Degree in business administration, logistics or a related field preferred.<\/li>\n
                      • 5 – 8 years of working experience in sales or logistics management<\/li>\n
                      • Working knowledge of legal regulations and ISO requirements.<\/li>\n
                      • Ability to work with little supervision and track multiple processes<\/li>\n
                      • Outstanding organizational and coordination abilities<\/li>\n
                      • Excellent communication and interpersonal skills<\/li>\n
                      • Keen on working in a fast-paced environment<\/li>\n<\/ul>\n