OVERVIEW
A recognized security company is looking to employ an Office/Operations Administrator to oversee procurement of logistics and provide full administrative support to the Operations department and the office.
Reports to:
- Operations Manager
- Logistics Officer
- Country Director
WHAT YOU WILL DO
- Process purchase requisitions/orders with purchasing authority
- Invite and assess quotations and proposals
- Establish and negotiate contract terms and conditions and maintain supplier relationships
- Prepare and maintain purchase records, operational records, reports, and price list
- Stock taking and planning
- Issue and maintain proper records of accoutrement to issue out to Supervisors and Guards
- Oversight of all Daily, Weekly & Monthly reports raised by Control Room, Operations and Finance Divisions
- Administering Operations Monthly Petty Cash
- Serve as primary liaison to all clients in Accra and addressing issues on their site
- Assist in investigations into incidences on locations.
- Assist the Operations Manager in undertaking various task including surveys, risk assessment.
- Preparing of Service Sheet for New Contracts
- Supervising of Issuing of ID cards to staff
- Checking and managing ECG bills and water.
- See in maintenance work in the office.
- Check MTN bills each month.
- Assist in other office duties.
REQUIRED QUALIFICATIONS, SKILLS AND COMPETENCES
- Bachelor of Arts Degree in Administration, Management Studies, Human Resources or Procurement.
- At least two (2) years post qualification working experience in a similar position.
- Good working knowledge in ICT technologies (related software email, internet) and computer applications (e.g., MS Office).
- Must be confident and proactive
- Strong analytical skills
- Ability to work under pressure and meet deadlines
- Excellent teamwork and interpersonal skills
- Ability to manage multiple projects at one time.
WHAT WE CAN OFFER YOU
- GHC2,000-GHC3,000