Overview
Our client, a leading global Mining-Tech company is urgently looking for a Sales & Logistics Coordinator to employ. The purpose of this position is to provide accurate and timely sales and logistics administrative support to both customers and the company.
Role Summary:
- Sales Administration
- Logistics Inward/Outbound
- Inventory/Consumptions
- QHSE Responsibilities
- Oversee Warehouse Coordinator (Direct Report)
Specific Duties and Activities
Sales Administration:
- Prepare sales and rental quotations and follow up, including maintaining a master quotation log.
- Process sales orders, including entry and maintenance in Pronto
- Send order confirmation to customers for sales and new hire orders.
- Prepare picking slips
- Re-bill customers for freight recovery
- Invoice lost rental items as recommended by Rental Co-ordinator
- Oversee and assist with termination of instruments from customer contracts in Pronto.
- Receive goods in Pronto for relevant purchase orders
- Rental and Repair Consumptions
Logistics Good Inward/Outbound:
- Ensure timely dispatch of sales & rental orders
- Prepare customs documents
- Oversee and coordinate import and export inspections and custom release
- Be fully conversant with the destination country’s import requirements, BIVAC and other legalities.
- Ensure Reflex exports and imports comply with all requirements and regulations.
- Maintain incoming and outgoing logistics log with current consignment status until confirmation collected by the customer.
- Communicate status of shipments to customers and Rental Coordinator.
- Regularly inspect customs warehouses for Reflex equipment.
- Produce and review weekly shipment reports.
- Communicate with Rental coordinator to correctly document arrival and dispatch dates of rental assets sent to and from site.
Inventory/Consumptions:
- Administer Cyclic Counts
- Administer Serial Stock Takes
- Ensure all rental and repair consumptions are being completed on a daily basis.
Additional Responsibilities:
- Final check and sign off on all tools being dispatched for rental, also consumable stock item consumption (inventory balance control)
- Ensuring correct rental and quote templates are being used
- Back-up for Repairs Coordinator for consumptions and making tools available when on leave.
- Taking and distributing minutes of team meeting.
*Overseeing Warehouse Coordinator*
Warehouse:
- Good Inbound / Outbound
-
- Responsible to receive goods into the store – Quality checks to be done as per procedures.
- GDR Completion for all items being returned
- Good receive from Clients correctly tagged and placed in the appropriate area for inspection
- Ensure all equipment are inspected for defects or missing rental items and report to Rental Coordinator and Area Manager
- Ensure delivery documentation corresponds with numbers provided / Requisition
- Picking and Packing
- Prepares product for shipment by verifying location, directing movement to staging area; resolving problems.
- Ensure all equipment and cases are cleaned prior to shipping.
3. Office and Admin Duties
- Ensure all administrative documents are filed weekly.
- Verifies product inventory reports by comparing logs and reports, adjusting entries.
- Conduct serial stock take ones a month.
- Conduct inventory stock take every 3 months.
- Conduct Cycle Counts each week.
- Stores product by designating storage areas; adjusting storage areas according to production and shipping requirements; updating location database.
- Purchase Inventory Items
Requirements
- Degree in business administration, logistics or a related field preferred.
- 5 – 8 years of working experience in sales or logistics management
- Working knowledge of legal regulations and ISO requirements.
- Ability to work with little supervision and track multiple processes
- Outstanding organizational and coordination abilities
- Excellent communication and interpersonal skills
- Keen on working in a fast-paced environment